Payroll Services

Managing payroll can be complex and time-consuming, requiring precise calculations, adherence to regulatory requirements, and effective communication with employees. Univision HRM offers comprehensive Payroll Services that streamline payroll processes, ensure compliance, and provide a seamless experience for both employers and employees. Here’s a detailed overview of the payroll services we provide:

Payroll Processing and Management

Full-service payroll processing that includes calculating salaries, wages, bonuses, overtime, and deductions accurately.
Manage and disburse payroll on a timely basis, ensuring that all employees are paid correctly and on schedule.
Handle payments for full-time, part-time, contract, and temporary employees.

Payroll Audit and Reconciliation

Conduct regular payroll audits to verify the accuracy of salary calculations, tax deductions, and benefits.
Reconcile payroll accounts to ensure data integrity and resolve discrepancies.
Provide audit-ready reports that comply with financial and legal standards, facilitating seamless financial audits.

Tax Calculation and Filing

Calculate appropriate taxes like Professional Tax, Income Tax, etc., based on employee earnings.
File payroll tax returns, handle quarterly and annual tax filings, and ensure compliance with all tax regulations.
Manage year-end tax reporting, including generating Form - 16 for employees and contractors.

Statutory Compliance and Legal Reporting

Ensure compliance with labor laws, employment regulations, and statutory requirements, including minimum wage, overtime, benefits, and social security contributions like ESI and PF.
Keep up-to-date with changes in legislation to ensure ongoing compliance, minimizing the risk of penalties or legal issues.
Prepare and submit required statutory reports to relevant authorities, such as income tax, retirement funds, and healthcare contributions.

Employee Self-Service Portal

Provide an employee self-service portal where staff can access their pay slips, tax forms, and other payroll-related documents.
Enable employees to view and update personal information, download pay slips, and manage benefits enrollment independently.
Offer secure, 24/7 access to payroll data, improving transparency and communication between HR and employees.

Time and Attendance Management

Implement integrated time-tracking systems to monitor employee work hours, attendance, and leave.
Automate timesheet processing and overtime calculations.
Integrate time and attendance data directly with the payroll system, reducing errors and administrative workload.

Benefits Administration

Manage employee benefits, including health insurance, retirement plans, bonuses, allowances, and other perks.
Handle benefits deductions, contributions, and premium payments accurately and efficiently.
Provide benefits counseling and enrollment assistance, helping employees understand their options and choose the best plans.

Direct Deposit and Payment Distribution

Set up and manage direct deposit payments to employees’ bank accounts for seamless salary disbursement.
Offer additional payment methods, including checks, prepaid cards, and digital wallets, based on company preference.
Ensure secure, timely, and accurate distribution of payroll funds to all employees.

Payroll Reporting and Analytics

Generate detailed payroll reports that provide insights into labor costs, overtime, employee deductions, tax liabilities, and other key metrics.
Customize reports based on organizational needs, enabling managers to make data-driven decisions regarding budget and workforce planning.
Use analytics to identify trends in payroll, absenteeism, and compensation, supporting HR strategy development.

Salary Structure Design and Review

Assist in designing competitive and equitable salary structures aligned with industry standards and market trends.
Review existing compensation packages and make recommendations for adjustments to attract and retain top talent.
Implement pay scales, grade levels, and performance-based incentives that fit organizational needs and budgets.

Payroll System Implementation and Integration

Implement or upgrade payroll software to automate and streamline the payroll process.
Integrate payroll systems with existing HR, time-tracking, and accounting software to ensure seamless data flow.
Provide training and support to HR teams on using payroll software effectively, maximizing system capabilities.

New Hire and Employee Data Onboarding

Handle the onboarding of new employees into the payroll system, including salary setup, tax forms, and benefits enrollment.
Verify employee documentation, including contracts, tax declarations, and identification, to ensure compliance with legal requirements.
Integrate employee data securely into the payroll system, streamlining future payroll management.

Continuous Payroll Support and Helpdesk

Provide ongoing support to address payroll-related queries from employees, including payment discrepancies, tax questions, and benefits clarifications.
Offer a dedicated helpdesk for payroll inquiries, ensuring timely resolution of issues and concerns..
Support HR and finance teams with guidance on payroll best practices, compliance, and reporting.

Payroll Data Security and Confidentiality

Ensure robust data protection measures are in place to secure sensitive payroll information.
Adhere to data privacy regulations and implement access controls to prevent unauthorized access to payroll records.
Conduct regular data backups and maintain an audit trail for all payroll transactions.

By utilizing our comprehensive payroll services, organizations can minimize payroll errors, ensure compliance, save time, and enhance employee satisfaction. Our tailored solutions provide accuracy, efficiency, and security in managing payroll, allowing companies to focus on strategic business growth and employee development.